Jobs: Administration Coordinator, Personal Assistant (Secretary)

PT. HASTA ENERGY SYSTEM is a company that has a solid base of expertise covering all aspects of the Engineering, Procurement and Construction of Indonesia's Power Generation, Oil, Gas and Geothermal industries.

To support our growth, we are currently seeking for high qualified professional to fill the following position:

Administration Coordinator (Jakarta Raya)
Job Summary: To ensure the smooth running of head office and project office, particularly on planning, coordinating and controlling all operations in related to administration functions (Finance & Accounting and Office Management)

Primary Responsibilities:

o Plans, directs, organizes and schedules the activities of accounting function
o Interprets various accounting data, analyzes reports and recommends and/ or initiates actions to be taken
o Ensure that financial statements, cash flows, and budgets are prepared in an accurate and timely manner
o Prepare company's financial performance at all times
o Solve problem, create procedures and continually improve internal system to ensure its effectiveness

Requirements:

* Graduated min Bachelor Degree Accounting, Taxation or Management major from reputable university
* Minimum 4 - 5 years’ experience in the same position
* Excellent knowledge in accounting operational procedure and taxation
* Holding Brevet A & B Tax Certification is preferable
* Fluent in English (written and speaking) is a must
* Computer literate
* Good leadership skills
* Possesses strong personal initiative, willingness to learn and able to work under minimum supervision
* Must be willing to travel and work longer hours
* Able to work under pressure and multitask
* Applicants are required to include a recent photograph

Personal Assistant (Secretary) (Jakarta Raya)
Job Summary: Provide personal administrative support to the Directors. Duties include general clerical, receptionist and company based work project

Primary Responsibilities:

o Prepare correspondence, reports, and materials for publications and presentations, including answer & handle telephones in appropriate manner
o Setup, coordinate and/or maintain travel arrangements, BOD’s calendar, expense report meetings & conferences, hard-copy & electronic fitting system
o Create, transcribe, and distribute meeting agendas and minutes
o Answer telephones and handle in appropriate manner
o Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing
o Coordinate project-based work
o Other duties as assigned

Requirements:

* Female, Maximum 28 years old
* Degree in Secretarial and Administrative or equivalent from a reputable school
* Having minimum 2 years working experience as a Personal Assistant or Secretary
* Warm and confident personality, pleasant, organized, systematic, fast respond, dynamic and capable of adapting to rapid changes in the work environment
* Initiative, have good communication, active, hard worker and good looking
* Visibility of work requires attention to detail and discretion with confidential information
* Professional verbal and written communication skills in English. Mandarin is an advantage
* Ability to type +80 wpm
* Knowledge of Microsoft Office Power Point. Excel and Word are a must
* The aptitude to learn quickly and follow through on tasks with minimal supervision
* International travel experience would be a definite asset.
* Work may require weekend and/or evening work
* Applicants are required to include a recent photograph

Applications will be treated confidentially. Interested candidates shall submit an applications and detailed resume stating the relevant information and the most updated photograph at the latest two weeks after this advertisement to:

erwanto@hasta-energy.com